MINUTES OF A MEETING OF THE PLAYING FIELDS
AND OPEN SPACES COMMITTEE
HELD ON
PRESENT: - Mrs.
J Rodell (Chairman), Mr J Veasey, Mr M Webb, Mrs. A Wilkins,
Mr J Head, Mr J Cutland,
Mr R Fergyson (Clerk)
APOLOGIES FOR ABSENCE: - None
MINUTES OF PREVIOUS MEETING
The Minutes of the meeting
held on
MATTERS ARISING
Play Areas Safety Inspection
The Clerk reported that G.B.
Sports had been contacted re loose plates on the roundabout at Lime Kiln
fields. No from G.B.Sport who are going to contact Wickstead to see if there is
an inherent problem. The plates had been tightened in Dec 2003.
The Fencing around the play
area is complete, except for the gates which are expected with in two weeks.
Mike York has also repaired
the gate at Cross Hands play ground
The Clerk was asked to
contact Mike for an estimate to renew all the springs on the gates so they will
close properly.
GROUNDS MAINTENANCE CONTRACT 2004/5
Garden manicures had been informed of the continuation of their contract
according to the recommendations set out below.
‘The contract is extended for
a further three years at the price of £4248.75 for the grounds maintenance and
£2224.80 for the cemetery.
With the addition to cut the
grass at the rear of the Jubilee Hall at least monthly and also strim the base
of the hedge at the
Field users meeting 22nd
March.
The field users meeting will
take place in the Bush room on 22nd March at 7.30
Users of the field and
changing rooms are to be invited.
Falcons Under 9’s football
team Mark Franklin
Falcons Under 13’s football
team
Essilor Football team James Selby
Thornbury Baptist Football
team Chris Beddoes.
Alveston Cricket team Mr
Angus McDonnell
Jubilee Hall
Ann Wilkins
Evelyn Savage
The agenda will be
1.
Apologies for absence
2.
Minutes of the meeting
3.
Report from the Clubs
a.
Falcons
b.
Essilor
c.
Thornbury Baptist Football club
d.
Alveston Cricket club.
4.
Parish Council Report
5.
Jubilee Hall report
6.
AOB
Date of Next meeting
The Parish Council report
will include
a.
Change in payment policy to twice per season in advance
b.
Marking out the pitch, this is done once by the PC and continued by the
football teams with white lining material provided by the PC.
c.
Cricket is responsible for marking their own pitch, and erecting the
protective nets on the north side of the field.
d.
Storage facilities need to be re-arranged twice each year to enable the
correct equipment to be easily accessible.
e.
Commitment for next year, and schedules as soon as possible. (Could
Essilor and Thornbury Baptist talk to each other to see if they could alternate
use of the main pitch on a Saturday)
f.
Each club is responsible for their own insurance. A certificate (copy)
needs to be given to the PC before the playing season.
Jubilee Hall
Showers.
Protection of the Ash tree on
land outside St.Helen’s Church.
This subject arises in a
letter from South Gloucestershire Council dated
Recommendation
To send a letter back to
South Gloucestershire Council stating that the P.C felt nothing could be done
to turf or grass the area as there is no soil for the grass to grow on, nor
could shrubs be grown for the same reason, and steaks would be unsightly. In
the letter the P.C would ask S.G.C to carry out the remedial work on the edge
if they could not suggest any other measures to prevent parking which would be
conducive to the area.
Cemetery
Mrs Wilkins raised the following.
The entrance porch needs to
be painted. (In the light of he Risk Assessment see finance meeting should we
go out to contract)
The Clerk to contact Garden
Manicures to check the ties on the trees are not to tight.
Mr Mike Webb commented on the
spoil area under the trees as being acceptable at the moment and will some time
in the future need levelling, but in the mean time there was a good source of
quality sand stone there.
ANY OTHER BUSINESS
The Clerk had received a letter from
The meeting closed at