ALVESTON PARISH COUNCIL
MINUTES OF A MEETING OF FINANCE AND
GENERAL PURPOSES COMMITTEE
To
be held at 8.00 p.m. on Monday October 4th 2004 in the Bush Room
PRESENT: - Mr J Cutland (Chairman), Mr John
Head, Mr B Davis, Mr M Webb, Mrs A Wilkins
Mr R Fergyson (Clerk)
1 Apologies for Absence
None
2 Minutes of the meeting held on
The minutes were approved and signed by
the chairman.
Writing a procedures manual between Mr
Brian Davis and the Clerk will complete the work on the risk analysis.
3. Matters arising from Committee reports
The playing fields and open
spaces committee had met before this meeting.
The matters reported were the
need to obtain another comparative cost for cemetery charges.
The other playing field
charges would be left until a conditions of hire were approved so the council
was aware of the hirers responsibility as well as their own. Then appropriate
charges could be set.
Estimates for work at the Cross hands play
area would be obtained.
4.
External Audit Forms
The report to the external auditors (Mazars) was
presented to the committee (copy attached), and discussed. The Accounts had
been approved at the June Council meeting and the internal Auditors report at
the August meeting. This report is an amalgamation of the two.
The committee agreed that the forms would
be passes to Mazars. The Chairman of the finance and general purposes committee
signed the appropriate places on pages 2 and 3
5.
Finance report to the half year.
The accounts are attached to the minutes.
The clerk explained that:
The main points to note are the comparison
of the income to expenditure, i.e. the precept, interest from the bank and
other income. The expenditure is a little under the income for the half year.
This does not take into account the transfer to the development account of
£1,750 ( the half year figure) of the contributions for previous years
expenditure on the play areas and tarmac of the youth centre car park.
This makes a total expenditure
of £1859.77, which exceeds income by
£223.72 which will be made up when the cricket club settles their bill of
£325.00.
The administration costs which may appear
to be high are principally.
Insurance of the council liabilities 2784
National insurance 293
Office expenses 270
Room hire 112
Internal audit fee 150
Subscriptions 634
Youth centre insurance 884
Clerks gratuity 1151
____
Total 6278
The
other half of the precept is due to be deposited in our bank account in at the
end of September.
6.
CORRESPONDENCE
Letter from Victim support requesting a
donation. The committee had agreed a reduction of the charitable donations;
Victim support would not get a donation this year.
7. Authorisation of Payments
The
following payments and income were checked and certified for payment by Mrs Ann
Wilkins and Mr Brian Davis.
|
Payee |
Reason |
Cheque No. |
£ amount |
|
South Gloucestershire Council |
Cemetery rates |
Direct Debit |
51.00 |
|
R Fergyson |
Salary |
1008 |
645.30 |
|
B Painter |
Wages |
1009 |
166.14 |
|
R Biddle |
Wages |
1010 |
240.75 |
|
G.B. Sport and leisure |
Repair to roundabouts |
1011 |
499.38 |
|
Inland revenue |
Tax and Ni July-Sept |
1012 |
905.31 |
|
South Gloucestershire Council |
Litter bin emptying Aug |
1013 |
26.37 |
|
|
|
|
|
|
|
|
Total |
2534.25 |
The
following income was received.
|
Paid by |
Reason |
Income method |
£ amount |
|
Bank of |
Interest for August |
Direct credit |
186.46 |
|
|
|
|
|
|
|
|
Total |
186.46 |
8.
Any other business
There being no other business the meeting closed at 9.10 pm.