ALVESTON PARISH COUNCIL

 

MINUTES OF A MEETING OF FINANCE AND GENERAL PURPOSES COMMITTEE

To be held at 8.00 p.m. on Monday 3rd April 2006in the Bush Room

 

PRESENT: - Councillor J Cutland (Chairman), Councillor John Head, Councillor B Davis, Councillor Mike Webb, and Councillor A Wilkins.

                         Mr R Fergyson (Clerk)

 

1    Apologies for Absence

 

            None   (Councillor Mike Web had to leave early)

 

2        Declaration of Interests

 

None.

 

3    Minutes of the meeting held on 6th March2006 and Matters arising

 

      The minutes were approved and signed by the chairman.

    

3.   Matters arising from Committee reports

     

      Footpaths committee meeting

                       None

 

3    Financial report.

 

            The budget for this year is attached to the agenda was examined and will be used to monitor spending over the year. The chairman reminded the meeting that the insurances for the Jubilee Hall and the Youth Centre would be half the premium, the remainder being accumulated for emergencies relating to the two organisations.

 

The clerk reported that the final accounts are being completed; tonight’s expenditure is all related to the financial year 2005 – 2006. The only remaining elements are the interest on the bank account and the vat re-claim. This should be reported at the next council meeting.

 

There may be one additional expenditure, the mass of concrete behind the youth centre is not just a skim, as it was first thought, but a foundation for the skateboard ramp, it is about 10” deep and will require some removal. I have asked Mike York to re-quote for this work. The quote will be reported at the full council meeting.

 

         The chairman signed the bank reconciliation statement.

 

5 Correspondences

 

                                    Mrs Pauline Barnett wrote requesting financial assistance for ‘Holiday at home’ on 23rd – 25th August 2006. This is run for the elderly who would not have a holiday. Last year it ran for August 3,4,5th attended by 35 residents and 16 people helped; the day consists of lunch, coffee, activities and speakers. The overall costs for the three days was £668, receipts from collection was £405, leaving a deficit of £263, provided by the church.

     The hall was used free of charge, equivalent to a donation of £83.

The clerk will enquire of Alveston Charities as to the size of their donation. The new council in May should decide the outcome of this application.

 

     The rate demand notice has been received for 2006-2007 of 389.70 for the cemetery. This will be collected in 7 instalments, one of £53.70 and 6 of £56.00.

 

     An email has been received from John Rodell. Joan will resign, and a letter will be sent from Joan to the Council. Joan expressed a wish to say her farewells to the council where she has been a member for 30 years. Councillor John Head proposed that a bouquet of flowers is given to her along with a framed photograph of the Jubilee hall. The date suggested for Joan’s return visit was either June or July council meeting.

 

6. AUTHORISATION OF PAYMENTS.

Payments applying to 2005 – 2006 was authorised by Councillors John Cutland and Brian Davis.

 

 Payee

Reason

 Chq No

£

Bank of Ireland

Interest to March 5th 2005

Dc

 

Garden Manicures

Grounds Maint to end March

1182

562.31

Wicksteed Leisure

Cransley Metal seat dark green

1183

435.75

South Gloucestershire

Litter bin emptying

1184

33.66

York Fencing

Various jobs see Finance  6th March

1185

834.30

Alveston Jubilee Hall Management Committee

Hire of Rooms

1186

59.10

 

 Total

 

1,925.12

 

Income relating to 2005 – 2006 received.

 Payee

Reason

 Income

£

Bank of Ireland

Interest to March 5th 2005

Dc

132.27

 

 Total

 

132.27

 

 

8.      Any other business

 

      The Charity Team & Co.

                     The clerk has spoken to Mr Lewy, who seems to be happy with a teen shelter in the village dedicated to the two boys. After the Annual Parish Meeting arrangements will be made for representatives of the trust and the council to meet to discuss the arrangements.

 

                     Councillors Ann Wilkins and Sara Philips together with the Clerk met PC Peter Wozniak at the Crosshands play area. The main points of advice were

1.      The shelter should be able to be seen, and the users see who is approaching.

2.      Not too near houses 100 m is suggested.

3.      The teenagers should be consulted and involved in the decision-making.

4.      The area inside the play area is not ideal, but is separated off from the play area could be satisfactory. (the area has a 7 aside playing area used by teens)

5.      Near shops and roads.

 

Two companies have sent pictures, which can be used at the parish meeting.

 

      The annual Parish meeting.

 

      The number of organisations has grown to 23. The WI will do refreshments. A colour poster was looked at and will be printed for putting up around the village.

     

The meeting closed at 8.35.